Position Summary
The Administrative Assistant Human Resources acts under the direction of the Vice President of Human Resources performing a wide variety of administrative, clerical, and organizational tasks, assuring the smooth functioning of the Human Resources Department. This work calls for the frequent use of good judgment regarding agency policies, procedures, and respect for the confidentiality of information handled.
Responsibilities:
- Provides administrative support to the Human Resources Department.
- Answers and directs departmental phone calls.
- Schedules and organizes appointments, takes minutes during departmental meetings.
- Proofreads and types specific documents and correspondence produced by the department.
- May assist with the preparation of human resources reports such as attendance, new hire, and turnover reports.
- Prepares purchase orders for the human resources department.
- Assist the Human Resources Department with onboarding and agency tours.
- Aids the department in maintaining employee personnel files.
- Maintains department filing of active employees and terminated employees.
- Assist with various ad hoc projects, and all other duties assigned.
- Ability to work well under pressure in a fast-paced environment.
- Ability to maintain confidentiality.
Administrative Relationships:
The Administrative Assistant of Human Resources reports directly to the Vice President of Human Resources and works collaboratively with other staff as required.
Qualifications:
- High School diploma required, with at least three years of experience in Administrative or Human Resources.
- Excellent organizational skills and attention to detail.
- Extensive knowledge of office management systems and procedures.
- Ability to operate general office equipment.
- Excellent written and verbal communication skills.
- Ability to type 60 words a minute.
- Proficient in Microsoft Office Suite or similar software.
- Strong ethics and analytical skills are necessary.
- Communicates effectively with all departments throughout the agency with a focus on teamwork and the vision of providing excellent service.
- Ability to maintain confidential information.
Reasoning Ability:
Ability to apply common sense and understanding in order to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problem-solving several concrete variables in standardized situations.